Belt Day Photos · the promotion ceremony · roster-bound
Belt day comes once for each rank — capture the promotion ceremony and deliver it to each family who came to watch.
A rank is earned once, and the ceremony that awards it happens on a single evening: the students who tested up line up at the front, each rank is called, a certificate changes hands, and the new belt is tied on. Belt Day Photos is built for that night and nothing else. It captures the ceremony in two windows — a posed rank portrait with the new belt against the school banner, and the live belt-tying moment as it happens — and binds every frame to the promotion roster so each family receives a private link to only their own student. This is the ceremony day on its own; the broader martial arts year lives at a sibling page.
Belt Day Photos covers the promotion ceremony by itself — the whole martial arts year (tournaments, the belt-rank series, the school composite) lives at martialarts.photos, on the same roster and consent model. Photos flow into the yearbook and publishing spine at homeroom.software. Capture and the code-enforced cost floor are live; the branded family store is built and the live charge rail is honest-off — no card is charged today.
One ceremony, two windows
A promotion ceremony gives a photographer two very different pictures, and Belt Day Photos plans for both. The first is composed and calm; the second cannot be re-staged. Treating them as two distinct windows is what keeps a family from choosing between a clean portrait and the real moment — they get each.
The formal window — the rank portrait
Just before the line-up or right after a rank is awarded, each student steps to a set mark for a posed portrait with the new belt: squared stance, the belt tied and visible, the school banner behind them. This is the frame a family frames. It is bound to the promotion roster at the mark, so the portrait already carries the student’s name and the rank they earned — nothing is re-keyed by hand at print time.
The ceremony window — the belt-tying moment
The award itself happens once and cannot be reshot: the bow, the certificate handed over, and the exact moment the old belt comes off and the new one is tied on — sometimes by the instructor, sometimes by a parent brought up to do it. The ceremony window catches that sequence live from the floor, matched back to the same roster entry as the portrait, so both windows for one student land in one gallery.
The run of a belt-day ceremony, captured in order
A promotion ceremony has a shape, and the photos should follow it. Belt Day Photos captures the beats of the night in the order they happen and binds each one to the student it belongs to, so a family’s gallery tells the story of the promotion rather than dumping a shuffled album.
The line-up of the promoting class
The students promoting on the night line up together at the front. Belt Day Photos captures the line as a group and each student in it, bound to the promotion roster for that ceremony — so a family finds their student in the line, and the school has a record of exactly who tested up that evening, not a loose pile of unnamed frames. Shipped
The rank portrait with the new belt
The posed portrait from the formal window: the student squared to camera, the new belt tied and shown, the school banner behind. It binds to the roster entry at the mark and carries the rank earned, so the portrait keeps saying which belt it honors even years later when a family lines it up next to the ones before it. Shipped
The belt-tying moment, live
The single frame most families came for: the new belt going on. Caught from the floor during the ceremony window and matched to the student’s roster entry, so it lands in the same gallery as their portrait rather than getting lost among the whole night’s photos. Shipped
The certificate and the bow
The handshake, the certificate handed across, and the bow of mutual respect that closes each promotion. These are the ceremony’s quiet beats, captured as they happen and bound to the same student, so a family’s gallery reads like the night ran rather than a set of disconnected snaps. Shipped
The family photo after
When the ceremony ends, a family can step in for a photo with their newly promoted student and the belt they earned. It is offered on the night, bound to the same roster entry, and delivered to that family’s private link with the rest of their student’s ceremony set. Shipped
Order keepsakes from the same link
From the same private link, a family can build an order of the rank portrait, the belt-tying moment, and the family photo. Each product is priced on the server above a code-enforced cost floor; the school’s larger leg and the platform’s residual leg show as named legs in the split. The store is built; the live charge rail is honest-off, so no card is charged today. Early access — live payment rails
How one ceremony reaches the right families
Every step projects forward from the promotion roster for that ceremony. Nothing is re-keyed or re-associated by hand at the output stage.
- The promotion roster is set for the night. The school sends the list of students testing up — name, the rank they are testing for, and class or program — from the record it already keeps. That roster is the spine for the evening: it is what every frame binds to and what every family link is scoped by. A student not on the promotion roster has no active gallery for the night.
- Consent is settled before delivery. Each family resolves publish consent for its student before a single gallery opens. Consent is opt-in, granular, and off by default; a student without a publish-consent record is excluded from shared surfaces and the store by the engine, not by a coordinator remembering to remove them. Consent can be withdrawn at any time, and withdrawal is enforced end to end.
- The ceremony is captured in two windows. The formal window takes the posed rank portrait at a set mark; the ceremony window catches the live belt-tying, the certificate, and the bow from the floor. Both windows are captured and bound to a roster entry by participant lookup — name, rank, class — and the default find-my-student path builds no face template to sort a student.
- Each family gets a private link. Every promoting family receives a private link tied to its student’s roster entry and sees only that student — the portrait, the belt-tying moment, the certificate and bow, and the family photo, together in one gallery. There is no public album of the ceremony and no path from one family’s link to another’s.
- Families order keepsakes. From the same private link, a family can order the rank portrait, the belt-tying moment, and the family photo through the branded store. Each product is priced on the server above a code-enforced cost floor; the school’s larger leg and the platform’s residual leg show as named legs in the split. The store is built; the live charge rail is honest-off, so no card is charged today.
- Output routes to the school’s own lab. Confirmed print output routes to the school’s own professional lab, and delivery tracking follows the order from output to the family. The school keeps its own lab relationship, its own roster, and its own consent records; running a belt day is free, with no contract and no minimum order.
Roster lookup, private galleries, and consent that holds
Finding a student’s ceremony photos is a roster lookup and a family claim code, not a face scan. A family enters the student’s name and the code from the school, and the system returns the photos bound to that roster entry. The default path builds no face template — the binding is the same participant record the school already keeps for the promotion. Facial recognition is off by default, and this page makes no claim that minors’ photos are found by a face scan by default.
Each family’s gallery is private and tenant-isolated: a family sees only its own student, through a private link scoped to that roster entry. There is no public album of the ceremony, and no family has a path to another family’s photos. Every gallery belongs to one school’s tenant; a student’s photos, roster data, and consent record are never visible outside the school tenant that owns them, and nothing is indexed or made public without consent.
Consent is opt-in, granular, and off by default. A student without a publish-consent record on file is excluded from every shared surface — the gallery and the store — by the engine, not by a coordinator remembering to remove them. Consent is withdrawable at any time; a withdrawn student is engine-excluded across every surface, and the withdrawal is enforced end to end rather than filtered by a route that might be missed.
Here is the honest data posture, stated plainly rather than dressed up. Photos are encrypted in transit and are never sold or shared for profit. A ceremony order routed to an outside print lab is fulfilled by that vetted partner, so not every step is kept fully in-house. Where a parent opts a child into face matching, that face template is minors data too: held for a bounded window on the order of a year (about 365 days), used only to match that family’s own photos, with no outside recognition service connected. That window is what marks a template due for destruction, and withdrawing the opt-in stops the matching. This is not a claim that a photo can never travel beyond the school, and not a “no face data” claim either — it is a claim that the data is consented, minimised, and school-owned. One thing we will not overstate: the step that destroys the stored template is not finished. The cleanup job is built to refuse — when it cannot actually destroy a template it halts and raises an alert rather than mark it deleted — and we would rather leave that alert standing than record a deletion we cannot show you. The school stays the controller of its students’ images from capture through delivery.
The store is built. The charge rail is honest-off.
The branded family store is built: a family can browse its student’s ceremony gallery and put the rank portrait, the belt-tying moment, and the family photo in a cart. Every product is priced on the server above a code-enforced cost floor — the price is set by the platform’s pricing rails, not typed in by a browser — and the order breakdown shows where each dollar goes: the print and lab cost, the school’s larger leg, and the platform’s residual leg as a named leg in the split, settled in exact cents.
The one honest-off piece is the live charge rail — the part that accepts a family’s payment and moves the money. It is present in the platform but not enabled for live transactions. “A family buys a keepsake of the promotion and the school earns a clean leg” describes the store that is being built, not a live checkout on this page. There is no live checkout, no pricing commitment, and no card is charged today. When the charge rail is enabled, schools are notified directly; automatic payouts run only once a school connects its own payout account.
Running a belt day is free for a school: no contract, no minimum order, no per-student seat fee. This is a for-profit vendor and the school earns a leg of each sale — not a donation, and nothing here is a nonprofit or tax-deductible arrangement. Output routes to the school’s own professional lab, so the school keeps its lab relationship. An instructor or program adviser sees the projected school share before any charge rail runs — the actual figure the split would produce, not a percentage estimate.
Common questions
What exactly does Belt Day Photos cover?
One belt promotion ceremony. It captures the night in two windows — a posed rank portrait with the new belt in the formal window, and the live belt-tying moment, the certificate, and the bow in the ceremony window — plus the line-up of the promoting class and the family photo after. It is the ceremony day on its own, not a whole training year.
How is this different from martialarts.photos?
Belt Day Photos is scoped to the promotion ceremony: the rank portrait and the belt-tying moment for one night of promotions. martialarts.photos covers the broader martial arts year — tournaments, the belt-rank series year over year, forms and sparring action, and the full-school composite. They share the same roster, consent, and delivery model, but this page is the ceremony evening by itself and that one is the whole program.
How does a family find their student’s ceremony photos?
By a roster lookup and a claim code from the school, not a face scan. A family enters the student’s name and the code, and the system returns the photos bound to that roster entry. Binding happens at ingest against the promotion roster the school already keeps. The default path builds no face template. Facial recognition is off by default.
Can another family see my student’s photos?
No. Each family receives a private link scoped to its own student’s roster entry and sees only that student. There is no public album of the ceremony, and no family has a path to another family’s photos. Every gallery belongs to one school’s tenant, and a student’s photos, roster data, and consent record are never visible outside that tenant, or indexed or made public without consent.
What happens if a family has not given consent?
A student without a publish-consent record on file is excluded from every shared surface — the gallery and the store — by the engine, not by a coordinator remembering to remove them. Consent is opt-in, granular, and off by default. It can be withdrawn at any time; a withdrawn student is engine-excluded across every surface, and the withdrawal is enforced end to end.
Do you use facial recognition on the students?
Not by default. The default way a family finds their student is a roster lookup by name and a claim code, which builds no face template. Facial recognition is off by default. Where the platform offers this opt-in and a parent uses it, the face template is minors data held for a bounded window on the order of a year, used only to match that family’s own photos, never sold, with no outside recognition service connected. That window is what marks a template due for destruction, and withdrawing the opt-in stops the matching. Destroying the stored template itself is a step we have not finished, so we do not claim it happens on a schedule; the cleanup job halts and raises an alert rather than record a deletion it cannot carry out. We do not claim there is no face data — we state how it is consented, minimised, and where the honest limit is.
Can families order keepsakes yet?
The store is built and a family can browse the ceremony gallery and build an order of the rank portrait, the belt-tying moment, and the family photo. Products are priced on the server above a code-enforced cost floor, and the order breakdown shows the school’s larger leg and the platform’s residual leg as named legs. The live charge rail that moves money is honest-off, though: there is no live checkout and no card is charged today. When the charge rail is enabled, schools are notified directly.
Where do the printed keepsakes come from?
Confirmed print output routes to the school’s own professional lab — the platform does not force a single vendor. Delivery tracking follows an order from output to the family, so an instructor or program adviser can see where a family’s prints are without calling the lab. The school keeps its existing lab relationship while gaining the roster binding, the private galleries, and the consent gate.
What happens to the photos, and where are they stored?
Photos are encrypted in transit and are never sold or shared for profit. A ceremony order routed to an outside print lab is fulfilled by that vetted partner, so not every step is kept fully in-house. There is no public searchable album and no social feed. Photos are kept for the order window — on the order of a year — and then purged on schedule unless a family archives them. A family can request deletion, and the request is logged and honored.
What does it cost a school to run a belt day?
Running the ceremony photo day is free: no contract, no minimum order, and no per-student seat fee. The school keeps its own lab relationship and its own roster and consent records. This is a for-profit vendor, and when the store’s charge rail is live, orders settle in exact cents with the school’s larger leg and the platform’s residual leg shown as named legs — the school earns a leg of a sale, not a donation, and nothing here is tax-deductible.
Related properties
Belt Day Photos is one program on a shared roster, consent, and delivery model. These destinations cover the broader martial arts year and the publishing spine the ceremony photos flow into.
martialarts.photos
The broader martial arts year — belt tests AND tournaments, forms and sparring action, the belt-rank series year over year, and the full-school composite. Belt Day Photos is the promotion ceremony on its own; cross-linked here, not re-pitched.
pictureday.software
The picture-day platform Belt Day Photos shares its roster, consent, and delivery model with: roster-driven capture, consent-gated galleries, and output to the school’s own lab.
homeroom.software
The yearbook and publishing spine the photos flow into: one consented student record underneath, from the roster-bound rank portrait to the printed page.
What is built and what is honest-off
The roster-bound capture of the promotion ceremony — the posed rank portrait with the new belt, the live belt-tying moment, the certificate and the bow, the promoting line-up, and the family photo after — is built and running today. Find-my-student by roster lookup and a family claim code (no face template by default), consent-gated tenant-isolated family galleries delivered from a private link, output to the school’s own professional lab, and delivery tracking are built and running today. Photos are encrypted in transit and are never sold or shared for profit; a ceremony order routed to an outside print lab is fulfilled by that vetted partner, so not every step is kept fully in-house. Facial recognition is off by default, and this page makes no “no face data” claim, and does not claim a photo can never travel beyond the school. The branded family store and the server-priced order rails are built; the one honest-off piece is the live charge rail that moves money — there is no live checkout and no card is charged today. Running a belt day is free, with no contract and no minimum order; this is a for-profit vendor and the school earns a leg, not a donation. No competitor brand names, no invented stats, and no testimonials appear here.